Whitley CDA Seeks A Part Time Administrator

Normal working Hours: 12 hours per week – flexible hours, with some evening work   
Salary: £11 per hour
Employed by: Whitley Community Development Association
Reporting to: Business Manager

Main Purpose of role:
To oversee administration required for the smooth running of the organisation & provide efficient administrative support to the Whitley Community Development Association

To be hands on and willing to be involved in a variety of tasks to ensure the smooth running of the organisation.

Main Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to charity policies
• Support the secretary in admin related to trustee meetings 
• Book venues and support events as required
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Assist colleagues with IT / admin tasks whenever necessary
• Manage HR in soft copies and on Peninsula
• Ensure Filing is up to date 
• Support Payroll procedures 
• Day to day finance tasks including preparing invoices, bills for payment, expense claims etc
• Manage WCDA calendar 

Skills and ability

• Must have a polite and friendly manner
• Professional personal presentation
• Attention to detail
• Initiative
• Reliability
• Flexibility

Experience

Essential

• Knowledge of payroll systems.
• Good overall administrative skills

Desirable

• Knowledge of customer service principles and practices

Other

• Commitment to work with a community development approach & values of WCDA
• Consent to an Enhanced Disclosure under the Protection of Children Act 1989